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Cook Medical Beat the Heat 5K home

Cook Medical Beat the Heat 5K

Sat July 12, 2025 Winston-Salem, NC 27105 US Directions

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Packet Pickup

Race Day Packet Pickup Team High Priority

July 12, 2025

Details

Check in Runners;
Hand out race bibs and t-shirts;
Assist with race day registration;
May be asked to shift to other volunteer areas after races begin

Location

Winston-Salem Fairgrounds - Check In at the TCTC Tent

Friday Packet Pickup Team Medium Priority

July 11, 2025

Details

Check in Runners;
Hand out race bibs and t-shirts;
Assist with race registration;
Answer runner questions

Location

Fleet Feet Sports Winston-Salem
Located in: Hanes Towne Village Shopping Center
Address: 278 Harvey St, Winston-Salem, NC 27103

Race Operations Fairgrounds

Race Day Set Up Morning Shift High Priority

July 12, 2025

Details

Major set up activities will be completed in the morning including the finish line, fencing, cones, signage and more.
Prep Elite Course (bring a leaf blower if you have one to remove/blow off debris);
Place/move traffic cones to mark course routes, especially on midway “track” (use Fairgrounds cones) and area between coliseum entrance and education building
Wear gloves.
We'll try to finish up no later than 11am.

Location

Winston-Salem Fairgrounds - Check In at the TCTC Tent

Race Operations Support Team High Priority

July 12, 2025

Details

Sponsor/Exhibitor Set Up Support;
Prepare Water Station Supplies;
Assist with Parking;
Set Up Race Signage (sponsor signs, info signs, etc.);
Set Up Registration Area;
Set Up Awards Area;
Set Up Photo Backdrop;
Set Up PR Bell;
Set Up Perimeter Barrier for Beer Area;
Set Up Trash/Recycling Bins;
Support Parking Attendants;
Move Fencing/Barriers as needed in between races;
Fill Course Monitor Positions during the 1 Mile and Elite Races;
Support races in other volunteer roles as needed and assigned;
Trash Removal/Disposal;
Breakdown and clean up above areas after the race;
Return club equipment to club trailers;
Return traffic cones/fencing after race;
Break down Fairground tables/etc. after race;

Location

Winston-Salem Fairgrounds - Check In at the TCTC Tent

Site Set Up Afternoon High Priority

July 12, 2025

Details

Final set up of race finish line and course;
Final set up of other volunteer areas;
Prepare water station supplies

Location

Winston-Salem Fairgrounds - Check In at the TCTC Tent

Finish Line Water Station

July 12, 2025

Details

Clean water containers prior to use;
Fill water containers and stage for use;
Place a self serve water station in an area for runners to access prior to their events;
Fill water cups in advance of race starts;
Hand water to runners as they finish (all events: 1 Mile/Fun Run, 5K, Elite 5K);
Attend to any participants that appear to need assistance or medical treatment;
Pick up cups/debris and place in trash containers;
Clean up area at end of race and return supplies

Location

Winston-Salem Fairgrounds - Check In at the TCTC Tent

5K Course Runner Support

On Course Water Station and Cheer Zone

July 12, 2025

Details

The on-course Water Station and Cheer Station is positioned where runners will pass 3 times during the race. Volunteers will park in a lot off Shorefair Drive close to the water station location.
- Hand water to runners as they pass by;
- Cheer on the 5K runners!
- Be loud and supportive.
- Attend to any participants that appear to need assistance or medical treatment;
- Pick up cups/debris and place in trash containers;
- Clean up area after last runner passes;
Relocate to the fairgrounds after the 5K race to cheer on the Elite 5K racers and participate in post race festivities.

Location

Located at the corner of Shorefair Drive and Reynolds Blvd.

5K Course Monitor Team

July 12, 2025

Details

This is a great job for seeing the race in progress! You will keep runners on the course and traffic off the course. Monitors will be assigned to needed locations to support the 5K race.
Relocate to the fairgrounds after the 5K race to cheer on the Elite 5K racers and participate in post race festivities.

Location

2 Locations on Reynolds Blvd.

Bicycle Course Monitor Team

You must be 18 or older to volunteer for this task.

July 12, 2025

Details

Ride courses in advance to ensure familiarity.
Provide runners with direction assistance to keep on course for all races.
Help to provide runner safety and be on the lookout for runners needing assistance.
Spread out so both the front and back of the field are appropriately monitored.
Wear helmets at all times when on bike.
Assist with equipment pack up after the races.

Location

Winston-Salem Fairgrounds - Check In at the TCTC Tent

Runner Experience

Runner Experience Support Team Medium Priority

July 12, 2025

Details

Volunteer Check In Support.
Answer Questions.
Roving Info and Runner Engagement.
BTH Selfie Frame Promotion.
Engage with sponsors and exhibitors.
Awards Distribution Assistance.
Assist with other volunteer areas as needed.
Make sure everyone has a good time!

Location

Winston-Salem Fairgrounds - Check In at the TCTC Tent

Timing and Awards

Awards Teams

July 12, 2025

Details

This role will assist in handing our awards to One Mile Youth, Fun Runners, First Time 5K Runners and Top Finishers in the 5K Races.
Organize Awards/Plan Distribution in Advance of Race Day.
Deliver Awards to Race Site (award glasses, certificates, other).
Keep Checklist of Awards Picked Up.
1 Mile Finisher Ribbon Distribution.
Youth 1 Mile Awards Distribution.
First 5K Welcome to Finish and Certificate Distribution;
BTH 5K Awards Distribution;
Elite 5K Awards Distribution;
RRCA Awards Distribution;
Arrange for Post Race Pickup of Awards.

Location

Winston-Salem Fairgrounds - Check In at the TCTC Tent

Food and Beverage

Food and Drink Team

July 12, 2025

Details

This role involves helping to prepare and serve the post-race food and refreshments. Volunteers will clean up after serving is completed and make sure trash has been properly stored. Refreshments will include pizza and sub sandwiches from local restaurants and cut up fruit.
Ice down drinks ahead of time.
Meet food vendors/sponsors at gate to receive donated food.
Prepare food and drinks for serving.
Replenish items as needed for participant access.
Dispose of leftover food and food containers in trash bags.
Recycle as much as possible (glass/plastic in clear trash bags; compost food items).
Clean up area at end of event and break down tables.

Location

Winston-Salem Fairgrounds - Check In at the TCTC Tent

Beer Team

You must be 21 or older to volunteer for this task.

July 12, 2025

Details

Put ice on beer in tubs for participants to self serve.
Monitor access to beer area to prevent underage drinking.
Apply wristband to legal age persons entering the beer area.
Monitor consumption; recommended 2 beer max; 3 beers OK for lower ABV products)
Ensure empty cans/bottles are put into trash and/or recycling (clear trash bags for recycling).
Take down barriers and clean up area after event.
Remove all beer from site after event.

Location

Winston-Salem Fairgrounds - Check In at the TCTC Tent

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