Cook Medical Beat the Heat 5K

Check in Runners
Hand our race bibs and t-shirts
Assist with race day registration

Winston-Salem Fairgrounds - Meet under the Gazebo near the Education Building

Check in Runners
Hand our race bibs and t-shirts
Assist with race registration

Fleet Feet Sports Winston-Salem
Located in: Hanes Towne Village Shopping Center
Address: 278 Harvey St, Winston-Salem, NC 27103

Set Up Timer Systems for Events
Record Finishing Times for 1 Mile Youth Race, 5K Walkers/Runners, Elite 5K
Record Chip Start Times for 5K Walkers/Runners
Adjust Start Time for Ainsley’s Angels
Push Results to RunSignUp
Print Results for Awards Presentations
Video Record all Race Finishes
Set Up TV for PA Announcer

Winston-Salem Fairgrounds next to the Education Building

This role will assist in handing our awards to Fun Runners, First Time 5K Runners and Top Finishers in the 5K Races.
Organize Awards/Plan Distribution in Advance of Race Day
Deliver Awards to Race Site (pint glasses, certificates, other)
Keep Checklist of Awards Picked Up
First 5K Welcome to Finish and Certificate Distribution
Youth 1 Mile Awards Distribution
BTH 5K Awards Distribution
Elite/USATF 5K Awards Distribution

Next to Gazebo near the Education Building at the Fairgrounds.

This is for those are willing and able to arrive early to assist with setting up finish line, tables, tents, signage, etc. You will be assigned to assign other volunteer teams after set up is complete.

Winston-Salem Fairgrounds

This is a great job for seeing the race in progress! You will keep runners on the course and traffic off the course. Monitors will be assigned to needed locations and will be needed to support multiple races including the 1 Mile Run, the 5K Race and the Elite 5K Race.

Various locations on the 5K course and within the Fairgrounds property.

Ride courses in advance to ensure familiarity
Provide runners with direction assistance to keep on course for all races
Help to provide runner safety and be on the lookout for runners needing assistance
Spread out so both the front and back of the field are appropriately monitored

Meet at the Fairgrounds near the Gazebo

These volunteers will tend to the East Gate #7 and allow only permitted vehicles on the fairgrounds property.

Fairgrounds East Gate #7 off Shorefair Drive

Provide logistic support and instructions for Fun Runners (Staging Area, When to Start, etc.)
Coordinate with Crazy Running Team for Fun Runner Warm Ups
Coordinate with PA Announcer and One Mile Race Starter to start the Fun Run
Hand Out Ribbons to Fun Run Finishers
Assist other volunteer teams following completion of Fun Run

Winston-Salem Fairgrounds

Sponsor/Exhibitor Set Up Support
Set Up Registration Area
Set Up Awards Area
Set Up Photo Backdrop
Set Up PR Bell
Set Up Perimeter Barrier for Beer Area
Set Up Trash/Recycling Bins
Support Course Management and Finish Line Teams for race support
Trash Removal/Disposal
Breakdown and clean up above areas after the race
Return club equipment to club trailers
Return Fairground tables/etc. after race

Winston-Salem Fairgrounds

Prep Elite Course (remove/blow off debris)
Place/move traffic cones to mark course routes, especially on midway “track” (use Fairgrounds cones) and area between coliseum entrance and education building
Move cones in between events to adjust for different races/routes (all races, Midway and Elite Loop)
Oversee
Assist with course monitoring on Midway “track” to direct runners in right direction during races
Return traffic cones after race

Winston-Salem Fairgrounds

Set Up Finish Line Structure, Signage
Set Up Finish Line Fencing
Adjust Finish Line Fencing/Cones between 5K and Elite 5K race
Manage Start/Finish Line Flow
Recruit/Assign Finish Line Tape Volunteers
Take down equipment after race & load onto trailers

Winston-Salem Fairgrounds

Mark Courses on Race Day
Put out Mile Markers (5K and Elite 5K)
Ensure lead police vehicle knows the race course
Place Digital Race Clocks on Course (5K and Elite 5K)
Assign/Instruct Course Monitors (8-10 additional volunteers)
Start all races (coordinate with PA Announcer and Timer Team)
Manage Start/Finish Line Flow

Winston-Salem Fairgrounds

The on-course water station is position where runners will pass 3 times during the race. Volunteers will park in a lot off Shorefair Drive close to the water station location.

Meet at the Fairgrounds for transport to/from the corner of Shorefair Drive and Reynolds Drive

Clean water containers prior to use
Fill water containers and stage for use
Place a self serve water station in an area for runners to access prior to their events
Fill water cups in advance of race starts
Hand water to runners as they finish (all events: 1 Mile/Fun Run, 5K, Elite 5K)
Attend to any participants that appear to need assistance or medical treatment
Pick up cups/debris and place in trash containers
Clean up area at end of race and return supplies

Winston-Salem Fairgrounds

The on-course water station is position where runners will pass 3 times during the race. Volunteers will park in a lot off Shorefair Drive close to the water station location.

Corner of Shorefair Drive and Reynolds Blvd.

This role involves helping to prepare and serve the post-race food and refreshments. Volunteers will clean up after serving is completed and make sure trash has been properly stored. Refreshments will include pizza and sub sandwiches from local restaurants and cut up fruit.
Ice down drinks ahead of time
Prepare food and drinks for serving
Replenish items as needed for participant access
Dispose of leftover food and food containers in trash bags
Clean up area at end of event

Located at Fairgrounds Vendor Booths near the Gazebo.

Put ice on beer in tubs for participants to self serve
Monitor access to beer area to prevent underage drinking
Ensure empty cans/bottles are put into trash and/or recycling
Take down barriers and clean up area after event
Remove all beer from site after event

Winston-Salem Fairgrounds

Volunteer Check In
Set Up Event Signage
Elite Runner Check In
Roving Info and Runner Engagement
BTH Selfie Frame Promotion
Awards Distribution

Winston-Salem Fairgrounds - meet near the Gazebo